MCSJ Inventory Control is a tracking system that helps manage a warehouse of inventory or miscellaneous items your municipality uses.

Integration

When items in inventory are ordered and received in MCSJ Finance through accounts payable, the inventory maintenance is automatically updated to "on order" or "on hand" status. If using items from inventory when completing an MCSJ Customer Work Order, the system will automatically deduct the items from inventory. Items issued in a batch can be charged to the budget.

Delivery Lists

End users have the ability to enter inventory "pick lists" to be delivered or picked up from a specific location. The system tracks the quantities on hand in real time so there is never a question of availability. Warehouse staff can print reports and fill orders directly into the inventory module.

Inventory Management

Perform physical counts by location such as warehouse, yard, truck, aisle, bin, etc. All locations are user defined and each item can be defined as hazardous, a meter, or serialized. Meters and serialized items have numbers recorded upon receiving the item in the accounts payable system. Each item stores a primary vendor, secondary vendor, issuing and purchasing units, and quantities on hand, on order, reserved, and available.

User Defined Levels

Re-order levels are user defined and reporting capabilities as well as messages can be accessed by staff. Users can pre-define how many units will be re-ordered for each item and that amount will default in the MCSJ Accounts Payable module.

Fixed Assets

Tracking fixed assets is optional in MCSJ Inventory Control. A batch that is issued can execute an entry to book an expense by department and reduce an inventory asset on the balance sheet.

Reporting

Manage the inventory delivery list, physical count sheets, and many more custom reports. Print reports by item, department, location, or type.