MCSJ Accounts Receivable/Business Licensing integrates directly with the MCSJ Finance Super Suite general ledger. All revenue and cash receipts are recorded directly to the general ledger with two sided journal entries.
There is an unlimited number of user defined business license types that are designed to meet municipal needs. Each license can have starting and ending dates with multiple charges attached to each type such as an application fee and renewal fee. Licenses can be linked to map and parcel numbers so it is attached to a property rather than an owner. Many reports can be printed to track both current and expired licenses.
Create invoices on the fly or renew them from prior records. All invoices can be printed individually or by service ID or group. If an invoice amount is based on a supplied figure, such as gross revenue, an invoice can be created and paid all in one screen. Invoices can have the interest and/or penalties applied to delinquencies and the application can even generate delinquent notices.
Each customer can have multiple addresses and other associated contact information. The module allows for storage of tax ID numbers and physical characteristics of an individual if needed, such as a taxi cab driver. Customers can have an unlimited number of invoices of any kind associated with their account. Delinquent notices and customer statements can summarize all charges or isolate certain others.
MCSJ utilizes a payment window for users to see all charges associated with a customer. This gives the user the opportunity to apply split payments based on ordinances. Once the cash drawer is proved, the revenues are automatically posted to the general ledger or they can be sent to the finance office before being posted.