MCSJ Accounts Receivable/Business Licensing can be used for any type of miscellaneous billing and/or issuing business licenses.
Integration - MCSJ Accounts Receivable integrates directly with the MCSJ Finance general ledger module. All revenues and cash receipts are recorded directly to the general ledger with a 2 sided journal entry.
Licenses - There is an unlimited number of user defined business license types. All licenses can be designed to meet your organizations needs. Each license can have starting and ending dates with multiple charges attached to it (application fees, renewal fees, etc..). Licenses can be linked to map and parcel numbers, so it is attached to a property not an owner (i.e. the restaurants that changes owners every six months). Many reports can be printed to track both current and expired licenses.
Invoices - Create invoices on the fly or “renew” them from last years records. All invoices can be printed individually or by service id group (like services or licenses). If an invoice amount is based on a supplied figure (i.e. gross revenues), an invoice can be created and paid from one easy screen. Invoices can have interest or penalties applied to delinquencies and the application can generate delinquent notices.
Customers - Each customer has multiple addresses and contact information. The application allows for storage of tax id numbers and physical characteristics of an individual (tax drivers). Customers can have an unlimited amount of invoices of any kind associated with them. Delinquent notices and customer statements can summarize all charges or isolate certain charges.
Cash Receipting - MCSJ utilizes a payment window so users can see all charges associated with a customer. This gives the user the opportunity to apply (split) payments based on their organizations ordinance. Once the “cash drawer(s)” is proved, the revenues can be posted to the general ledger automatically or sent to the finance office for verification before being posted.
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